Office of the
Third Judicial District
Procedure When Accepting A Check
Establish a firm policy regarding the cashing of checks for amounts over the cost of merchandise. If you permit this, assign the responsibility for approving such checks to specific employees.
Require a valid check, with all items of information legibly filled in, including the maker's address, place of employment and telephone number, complete date, and the same amount expressed in numerals and words. Post Office Box numbers must be accompanied by an address where maker resides.
Require the check to be signed in the presence of an employee. If the employee can't read the maker's signature, ask him or her to write it again.
Require identification. Don't hesitate to compare the photograph or description on the identification to the person, and to compare the signature to that on the check. BE SURE ALL IDENTIFICATION IS CURRENT. If the person presenting the check refuses to give identification, or there is insufficient identification, don't cash the check.
An employee should record all identification numbers on the check itself, and should place his initials on the check when he accepts it. There is almost no chance of conviction if the person who accepts the check cannot identify the maker of the check in court.
Don't accept an undated or post-dated check.
Never hold a check for over thirty days before presenting it to the bank for payment, and if the bank returns it takes immediate action.
INELIGIBLE BAD CHECKS
1. Stop-payment checks.
2. Payroll checks.
3. Postdated checks. (Postdated checks constitute promissory notes)
©2017 DA Office Third Judicial District - Louisiana